Background/Purpose of Request:
The courthouse addition and renovation project commenced on April 1, 2020 with a two year construction period and is currently scheduled for completion on April 25, 2022.
The new 15,000 SF addition to the building (Phase 1) was completed and in service on April 9, 2021. The renovation of the existing courthouse building (phase 2 and Phase 3) began on April 10, 2021 and is currently ongoing.
Once the Phase 2 work began there were several significant revisions requested by the courthouse staff and the sheriff's office. These were:
1. Change the parking lot entrance gate from a single gate to a double gate
2. Major revisions to Juvenile Courtroom #5
3. Major revisions to Superior Courtroom #6
4. Office layout revisions to District Court Judges offices and District Attorney offices
5. Electrical rework to existing electrical feeders and branch circuits that were not shown as actually built on the building as built record drawings
The cost for Items #1-#5 above is $273,275.00
This change order #2 also is requesting $82,202 to be restored to the contract construction contingency for items that were handled using that contingency due to unforeseen issues, items requested by courthouse judges and their staff, and items related to the requested plan changes. These are:
1. Close cased opening behind judge's area in new Courtroom #4
2. Additional structural repairs to front entrance portico
3. Additional power and data outlets in Superior Court Judges offices
4. Additional security measures in Courtrooms #3 and #7
5. Additional power outlets and mounting blocking for Jury Assembly Room TV monitors
6. Correct existing sprinkler heads in Courtrooms #3 and #7 per fire code
7.Additional demolition related to courtrooms and 3rd floor office revisions
8. Elevator equipment room existing electrical corrections due to incorrect asbuilts
9. Install two fire rated access panels in stairway per fire code
The contingency used for Items #1 - #9 above was $82,802.00.
With another nine months of construction remaining it is certain that other issues with the existing building will arise and staff needs the construction contingency in order to approve corrections and revisions as needed. Contingency funds are only used with the written approval of both the County Director of Engineering and the Architect.
The total requested Change Order #2 to the contract is $356,077.00 Also at this time the contractor is estimating an additional (15) contract days once this additional work is approved but those additional days will be included on any future change order or the project final adjusting change order once the impact to the schedule is better quantified.
The attachments to this item are (1) the proposed Change Order #2 and (2) backup documentation for the change order request.
Staff recommends Board approval of Change Order #2 with Monteith Construction Corporation in the amount of $356,077.00 |